Sample Letter Requesting an Editorial Board Meeting

[name of editor]

Editorial Page editor

[name of publication or media organization]

[street address]

[city/state/zip]

Dear Mr./Ms. [last name]:

I am writing to request a meeting between representatives of [coalition name], a local coalition of business, labor and community organizations, and your editorial board to discuss the importance of increased support for public transportation.

Public transportation plays a vital role in our community – contributing to economic development; serving the minority, disabled and elderly populations; saving energy; and reducing pollution and congestion. Yet in order to meet increasing ridership demands, our transit system needs additional government investment so it can maintain our facilities and expand our capacity to meet future needs.

We hope you will be able to meet with our coalition to discuss the future of public transportation in [city/state/community]. The coalition’s representatives will be happy to accommodate the board’s schedule. If the full board is not available, we would welcome the opportunity to meet with members of the editorial page or newsroom staff.

I have enclosed a media kit that includes a fact sheet about the impact of public transit on everyday lives in [city/state/community] as well as information about our coalition’s goals and membership. I will call you in the next few days to see if a meeting can be scheduled. If you have any questions, please contact me at [telephone number]. Thank you for your consideration.

Sincerely,

[Name]

[Title/Company]